Creating a Share Contract
To join a credit cooperative, a client must pay share contributions. To do this (after registering the client in the system), you need to create a share contract. This can be done in two ways.
Method 1: From the Client Profile
- In the client profile, in the upper right corner, select "Create" => "Share".
Method 2: Through the "Contributions" Section
When navigating to the "Contributions" section, a page opens with a menu containing the following tabs:
- Search for share contracts — search can be performed by several criteria, such as ID, contract number, client's last name, etc.
- Link to navigate to the main page.
- Tab for creating a new contract.
When selecting the "Create New" tab, a form opens with the following fields:
Share Contract Creation Form Fields:
- Contract Number — filled in automatically in sequential order.
- Creation Date — the current date is automatically set.
- Branch — pulled automatically; data is taken from user settings.
- Division — pulled automatically; data is taken from user settings.
- Client — search for the shareholder client; performed by Last Name, Client ID, passport number, etc. (if creating a share contract from the client profile, the field is filled in automatically).
- Mandatory Share Contribution — a share contribution provided by the credit cooperative's charter and paid by a member of the credit cooperative (shareholder) on a mandatory basis. The amount is set in rubles, the contribution is refundable.
- Entry Fee (Amount) — funds deposited upon joining the credit cooperative to cover expenses related to joining. The amount is set in rubles, the contribution is non-refundable.
- Annual Membership Fee (Amount/month) — funds deposited by a member of the credit cooperative (shareholder) to cover the credit cooperative's expenses and for other purposes. The amount is set in rubles, accrued monthly, equal to the annual fee divided by 12 months.
To save the entered data, click the "Create" button (diskette icon) in the upper left corner.
After Creating a Share Contract
After saving the contract, the following is displayed at the top of the form:
- Contract number (upper left corner),
- Share creation/opening date,
- Who created it,
- In which division.
Above the form, there are buttons for editing and deleting the contract, as well as a button for printing/exporting print forms.
The form header displays the viewing history. Also above the form is a menu with tabs:
- Share,
- Financial Information,
- Operations, and actions:
- Process,
- Adjustments,
- Create CFS.
Income for the Share Amount and Additional Contributions
Income is processed through creating a CFS:
- In the upper right corner of the page, click the "Create CFS" button.
- In the opened form, the system automatically fills in the date and time, and also offers to process income for the mandatory share contribution amount + entry fee amount. At the same time, only the share amount is visible in the information window under the client's name.
- To process the CFS, click "Save".
Financial Information
After processing the CFS, check how the data has changed in the "Financial Information" tab:
- Total — this field displays all accrued debt under the contract (by amount type), but not yet repaid, broken down by accounting type (balance/off-balance). Amounts with negative values are the organization's debt to the client, and positive values are the client's debt to the organization.
- Payments — all payments under the contract are displayed here. A payment will be considered accepted if a repayment operation has been performed on it. You can print a receipt for each payment or delete a payment.
- Operations — contains all operations on the client's account (CFS, Accruals, Repayments, etc.). Each operation indicates the accounting type (Balance/Off-balance).
There is also the ability to view financial information as of today or any date of interest. To see information for a specific day:
- Enter the date of interest (manually or using the calendar).
- Click the arrow to proceed.
